Intelligent Enrollment System

Intelligent Accepting Arrangement for Magmata Science Aerial Academy A Project Presented to the Adroitness of SIT academy Global City In Partial Fulfillment of the Requirements for the Degree of Bachelor of Science in Advice Technology by Conge, ROI Carrel Davis, Aimed All Maxima, John Voltaire Pinned, Emmanuel Mr.. Emerson Floors Project Adviser July 7, 2014 INTRODUCTION 1. 1 BACKGROUND OF THE STUDY Magmata Science Aerial Academy is one of the best celebrated aerial schools actuality in Magmata or alike the country. Its citizenry is mainly a mix of acute accepting and able or able teachers. Accepting who fabricated it to the academy are mainly best based on grades and/or their achievement in the school's access exam. All enrolled accepting actuality are admiral from government of Magmata. They are alike accustomed allowances abreast from chargeless tuition, all of these are done because the accepting of this academy are accepted to authority the approaching of our countries science and technology area. As a science school, a accepted delusion by bodies is that the academy has an automatic arrangement already. This accepted to be apocryphal for Magmata science aerial school. Processes such as purchasing, enrolment etc. Re done manually and with a lot of paperwork. Among these, the proponents will be absorption on the enrolment action of the school. Added accepted universities and colleges in the Philippines accept acceptable enrolment systems. Some of them are done on the web while some are Just added calmly structured for fast accepting (Bank acquittal of tuition, RIFF, etc). Magmata Science's accepted enrolment action compared to alternative science aerial schools is not that good. Other science aerial school's citizenry is big compared to them but they're optimism is present because of the accepted arrangement they use. Best of the accepted action is composed of affidavit activity through the advice and agent departments. Affidavit are important for this academy as able-bodied on the interview, the CIT coordinator said that beneath paperwork is good. Inconsistencies on the chiral processes accept been baldheaded throughout the abstracts acquisition process. Back the admiral themselves appetite to aerate their time, a acceptable enrolment arrangement could booty affliction of the Jobs that would booty time for them. While Magmata Science's accepted enrolment is still not that able compared to the others, the developers are planning to actualize a arrangement for the school. The developers are assured a bit-by-bit acceleration of the student's citizenry for accessible years that is why the proponents will advance a admixture of ADS (Decision Abutment System) and MIS (Management Advice System) namely an "Intelligent Accepting System". This is a computerized arrangement with a accommodation abutment action that can abolish the inconsistencies of the accepted chiral process. Since bodies in the academy capital to accelerate the Jobs like sectioning, address conception etc. This arrangement will do it for them with basal management. It will additionally affection an accessible to apprentice interface that alike the unfamiliarity's ones can calmly adapt. . 2 PROJECT BUSINESS RULES ADMISSION PROCESS Before the accepting for the accepting freshmen, the arch will set the agenda for accepting analysis afresh the CIT Coordinator will column it to their website (www. Masterpiece. Deed. PH) including the requirements needed. Their accepting are alone for freshmen. The appellant for Brand VII charge be a affiliate of the 2014 accepting chic from any accessible and government accustomed clandestine elementary school; Accept a brand of at atomic 85% in Science, Mathematics and English capacity and at atomic 83% in all alternative capacity for the aboriginal and additional allocation periods of the hire academy year 2013-2014. Grades acquired in the afterwards allocation periods (3rd and 4th) lower than the brand requirements will be a arena for disqualification. Be in acceptable bloom and be of acceptable moral character. The appellant charge present the afterward requirements: a accepting of acceptable bloom from a government physician, a accepting of acceptable moral appearance from the Advice Counselor/Principal, a accepting from the elementary arch that the appellant belongs to the aerial ten percent of the accepting class, SYS 2013-2014, account of ancestor that the appellant has no awaiting appliance as immigrant in the USA or any alternative country aural the abutting six years, principals Accepting of Brand VI 1st and 2nd division grades and the final boilerplate for brand IV and V, two (1 " X 1 ID pictures taken aural the appliance aeon with name tag of the applicant. All accepting are begin in the appliance form; abstracted bedding for accepting are not allowed. The appliance anatomy can be acquired from the Advice Appointment of Magmata Science Aerial Academy or can be downloaded here, http://www. Masterpiece. Deed. PH/ admission. HTML/Application anatomy moms extranet test. UDF Applicants for accepting are to defended and to achieve appliance forms from the Advice Appointment or Agent Office. Alone accepting with appropriately able forms will be accustomed to booty the access examination. The analysis admittance will be issued to the parents or guardian aloft presentation of the able anatomy at the Advice Office. There are an boilerplate of 900 applicants who booty the assay every academy year. Checking of the assay affidavit and the sectioning of the apprentice are done and will be candy for at atomic 2 months. Accepting who anesthetized will accept a area fabricated by he year akin administrator who fabricated their area by accepting a account of the qualifiers' names. And they will be abreast through their website or on the school's account board. The Acknowledged applicants will afresh be interviewed by associates of the authoritative agents for allocation purposes. Agenda of account will be appear through MOMS website. Alone Two hundred eighty (280) acknowledged applicants will be accepted to Brand VII this academy year 2014-2015, those accepting are additionally activity to abide accepted encoding. Those who will abort to accept aural the enrolment aeon will be replaced by the abutting in rank. ENROLLMENT PROCESS Accepting in this academy is advised as a academic accepting by the accepting of the obligation to anxiously backpack out their responsibilities and their announcement of alertness to coact with the academy administering and faculty. Accepting shall accept on the date set for their accurate year level. They will abide final Accepted encoding in the BEES appointment area in their advice are acquired all of which are: LEARN, Name, Gender, Birthday, Mother tongue, Religion, Address, Barraging, Municipality, Province, Parents, Mother's Maiden name, Father's Maiden name, Guardian and Contact number. They will ascribe these capacity by encoding it in an excel spreadsheet on one of the six computers accoutrement by the academy in the BEES office. Address Cards (Form 138), accepting of acceptable moral appearance and Barraging Captain Accepting of abode (proofs if necessary) are appropriate for the enrollment. This requirements will be calm still in the BEES room, from the accepting by a adumbrative from the registrar's office. The advice will be broadcast to the advice appointment and the registrar's appointment area the advice will be stored. Afterwards all the accepting processes, the enrolled accepting shall accept a affidavit of enrolment. They don't accept to pay back the government pays for their studies. The accepting who abort to appear on the appoint accepting aeon will be appointed to accept afterwards the aftermost day of 4th year enrollees. Transferees charge be a apprentice in science aerial schools only, contrarily they will not be acceptable to enroll. Academy date is complete so anyone cannot alteration to the academy if the academy year already started alike if they came from addition science aerial school. GRADING PROCESS At the end of every allocation period, the agents will canyon the final grades of the apprentice to the corresponding advisers. There will be a watch account for those who fails to accommodated the accepted allocation requirement, which is a AWG of 85%. Inaccurate and capricious appointment of apprentice advice to the agent During the accepted encoding, the BEES sets up 6 computers in the BEES appointment for the encoding of the student's information. The accepting encode it in MS Excel spreadsheet. The botheration with this is that the computers are not networked and so the capacity are all separated. What the CIT arch does is to archetype and adhesive the advice encoded by the apprentice to the abstracted book that she made. This action accepted to be annoying and capricious so she bifold checks it and takes added time. Inefficiency in administration apprentice access in accepted encoding During accepted encoding, the apprentice enters his/her advice in an MS Excel spreadsheet. New accepting doesn't accept a botheration back they still don't accept absolute information. However a botheration arises back the old accepting do the accepted encoding. Because the academy food the accepted advice in hardcopy documents, their absolute abstracts isn't accessible for alteration in excel, so every year that they appear accepted encoding, they access claimed advice from blemish again. This accepted to be inefficient because it takes added time. The botheration in scheduling the teachers' chic amount The scheduling of the teacher's time is done by the administration head. Schedules are done during summer by acute the schedules on cardboard or through excel worksheets. That agency they will apperceive their assay account on the aforementioned day the assay is taken. It will ultimately save time for the academy to analysis the assay papers. Actualize a networked database affiliation amid the PC's to handle afar data. To systematically affix the abstracts in the six (6) PC's, the proponents will actualize a networked database to abundance abstracts on alone one (1) abstracts accumulator so that the CIT coordinator will not be accepting a adamantine time in accession information. It will additionally save time and accomplishment for the actual process. Actualize a action for burning retrieval of absolute apprentice advice during accepted encoding The proponents will actualize a action to retrieve the apprentice information.

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